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Microsoft Teams Town Halls

Introduction to Microsoft Teams Town Halls (previously Live Events)

Teams Town Hall is a virtual event experience that replaces Teams Live Events for large broadcast events to internal/external audiences.

Teams Live Events (TLE) will remain in support by Microsoft, however, QUB will transition over to organising Town Halls as its first option.

Teams Town Hall is a feature within Microsoft Teams that enables staff to produce and broadcast events to a large online audience up to 10,000. The event can broadcast to a specific invited internal group, anyone within the organisation or a public audience as attendees can watch via a URL link and do not have to log in.

Features:

  • Events can be public or private to the organisation
  • Audience participation is via Q&A (no audience audio or video input)
  • Presenter screen sharing
  • Automated Event recording
  • Up to 30 hours duration for a single event
  • Up to 7 presenters onscreen (previously 1 in TLE)
  • Live and downloadable closed captioning and transcript
  • Post Event attendee engagement report

Restrictions:

  • The maximum audience size is 10,000 (compared to 1,000 for a Teams Meeting)
  • The maximum number of concurrent Town Hall/Live Events is 15 (therefore all bookings need to be managed by Digital & Information Services)
Getting Started

Due to the limitation of a maximum of 15 concurrent Teams Town Halls/Live Events, new events can only be setup on completion of the "Request to Host a Teams Live Event form"

* PLEASE SUBMIT YOUR TEAMS LIVE EVENT REQUEST FORM AT LEAST 2 WEEKS BEFORE THE PROPOSED DATE OF YOUR EVENT. ANY REQUESTS SUBMITTED WITH SHORTER LEAD TIME CANNOT BE GUARANTEED! *

You will be asked to provide the following:
- Title and description of your event
- Date, start time and end time (Max 4 hours for TLE, 30 hours for Town Hall)
- Email address of your Producer(s) and Presenter(s)
- Audience - Module Group, Organisation wide or Public
- The date and time for a practice event if required (Recommended)

Microsoft Teams Logo
Request A Teams Live Event

Support Information

More detailed information about the various event types, audiences, rights and roles as well as system requirements can be found .

Getting Started

After you have submitted your Teams Live Events request form and it has been scheduled by the IS Team for you, then you are ready to go!

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